specifications To Take Part In The
20th International Fireworks Displays Competition “ciutat De Tarragona”,
Called By The City Council Of Tarragona
20th International Fireworks Displays Competition “ciutat De Tarragona”,
Called By The City Council Of Tarragona
SPECIFICATIONS
1.- To enter for the competition, the following documentation is required, which has to be sent either in a sealed registered envelope or by an acknowledgement of receipt sending to :
Ajuntament de Tarragona
“20è CONCURS INTERNACIONAL DE CASTELLS DE FOCS ARTIFICIALS “CIUTAT DE TARRAGONA”
Conselleria de Cultura
Rambla Nova, 59
43003 Tarragona
(Catalonia, Spain)
The envelope should include the following documents:
a.- Application
A letter of application for the enrolment in which a complete agreement with the specifications of this contest should be stated.
b.- Identification of the company
- A valid photocopy of the constitution deed of the company or any other valid document that gives proof of the kind or nature of the firework company.
- Tax identification card of the firework company or any equivalent document from the country of origin for foreign companies.
- A document from the government of the country of origin of foreign companies that certifies their tax/fiscal address in that country (appendix 1).
- A document that certifies the identity of the artistic director of the fireworks company.
- A dossier on the participant company including as much information as possible about its background and records.
c.- Technical report
- A descriptive report of the technical and artistic aspects of the firework devices that the applicant is offering to take part in this contest. The report should state the different stages of the exhibition and their effects as well as all the possible details that may lead to the acceptance of the application. The following information is indispensable:
– Net weight of all the explosives that will perform the firework display.
– Net weight of the explosives in each group of fireworks which form a homogeneous entertaining effect and the weight of the units that form such a group.
- Date, homologation and cataloguing number and manufacturer of each of the fireworks to be displayed.
- Time estimate in seconds for the execution and entertaining effects of each section or homogeneous group.
- Sequence of the beginning of the execution between sections and order to be followed to carry out each section.
– When the shooting of change, time or repetition shells is expected, and independently from their commercial name, such circumstance must be specified, including the shell diameter.
- When the use of catamarans is expected, such circumstance must be specified.
- All those documents needed to manipulate and use firework products and to carry out public firework displays that are required by the 20th October 1988 Order from the Ministerio de Relaciones con las Cortes (Ministry with regard to the Spanish Parliament) and from the Spanish Secretaria del Gobierno (Government department), as well as the documents required by the 2nd March 1989 Order, that completes the former regulating standards. Furthermore, a formal declaration in this respect should be enclosed (take appendix 2 as a model).
- A document certifying both which is the main firing system used by the participant company and which is the alternative system to the first choice
- Only for those companies with headquarters out of Spain. According to the regulations set by the Spanish government, they need a document to certify that the fireworks in Tarragona will be prepared, set up, used and displayed under the supervision of a Spanish company. This will imply the presence of a pyrotechnician from a Spanish company at the Punta del Miracle area. Take appendix 3 as a model.
All this will be proved by means of an official document both at the beginning of the preparation of the performance and right before the beginning of the display.
d.- Insurance
Original certificate of the current insurance policy taken out by the applicant (take appendix 4 as a model) so as to cover for any risks which might arise from their performance. The policy should cover a minimum of 601,000 euros and it should be exemption-free. Those firework companies with headquarters out of Spain must have a policy with international coverage and in accordance with the Spanish current standards.
2.- The admission of applications period will finish on Friday 13rd March 2009.
3.- On 16th March 2009 the Selector Board, formed by people appointed by the City Council of Tarragona, will choose five applications to participate and will inform all the applicants of the result of their decision, which will not be subject to any appeal. Three of those companies will have their headquarters in Spain and the other two will be foreign.
4.- On 17th March 2009 in the morning, a draw will take place in the City Council of Tarragona to decide the order of shooting. Both the pyrotechnic companies and the media are invited to attend this draw. The first company to fire will be Spanish; the second, a foreign one; the third, Spanish; the fourth, foreign; and the last, Spanish.
5.- The selected participants will have to display the fireworks presented for the contest according to the previous descriptive report, as stated in point 1c. The date and time will be determined by the draw. Each participant will be paid:
22,200 € euros (VAT included), for companies whose headquarters is in Spain, within the Iberian peninsula.
24,700 € euros (VAT included), for companies whose headquarters is in Spain, out of the Iberian peninsula.
24,700 € euros, for companies whose headquarters is out of Spain. In order to comply with the current fiscal law and depending on the existence or not of a tax agreement between countries to avoid double deposits, the selected companies will be reminded of this fact at the moment of election.
6.- For companies with headquarters in Spain: both the transport expenses and the stay in Tarragona of the pyrotechnic manager and of the people at his/her service are to be paid by each participant.
The City Council of Tarragona will take steps to put the participants in touch with possible accommodations as long as they have previously requested so by 24th April 2009.
7.- Concerning those companies with headquarters outside the Iberian Peninsula or Spain, the Council will pay for their accommodation and meals expenses from their arrival in Tarragona up to a maximum of three days. A confirmation of the number of professionals that will be coming to Tarragona is required on applying (appendix 5), and their arrival and departure time should be confirmed by April 24th.
If there are any customs duties or importation expenses, the corresponding management expenses will be paid by the foreign company.
8.- The contest will take place between the 7th and 11th July 2009.
9.- The selected companies are not allowed to shoot any firework display within a 15 Kilometre radius from Tarragona during the 20 previous days to the beginning of the competition.
10.- In the morning of the day of the firework display and in order to carry out the necessary setting up, each pyrotechnic manager will have at their disposal the firing area provided (of which they will have received previously a detailed map and photographs)(see appendix 7 and 8) perfectly equipped and supervised. The Council will also provide them with two vehicles, one dumper and one forklift truck, that will be available in the morning (from 6:00 to 14:00).
If these vehicles were needed out of this timetable, the pyrotechnic company should apply for them before 24th April. This cost will be paid by the pyrotechnic company.
11.- Both the pyrotechnic material and each company’s vehicles will be required to arrive at the enclosed setting up area by 10:00am on the day of their performance. A document will be drawn to prove it.
12.- The setting up and firework firing area will be permanently closed to the public from the very beginning of the setting up of the first firework display until the end of the removal tasks on the day after the last display.
13.- If, according to the jury, the rain, wind or any other imperative reasons prevent the pyrotechnic company from shooting their fireworks on the appointed night, the participant will have to accept the delay and carry out the display on the date decided by the jury.
14.- The fireworks will be aerial, though aquatic ones may also be fired, as the area provided is the Punta del Miracle, right by the sea.
The mere shooting of coloured flares over the water will not be considered aquatic fireworks and this effect won’t be counted for the total amount of the display.
Aquatic fireworks will not include any plastic part. This will be specifically supervised by the organization, which will issue a certificate about it. (appendix 6)
The organisation will accept the use of catamarans by participating companies on condition that:
- candles up to 50mm are placed on them.
- the safety distances established are respected both as regards the area for the public and the sea inwards area.
- the state of the sea at the moment of the display makes it possible.
15.- The shells with a diameter over 250 mm and the rockets with a stick will have to be fired from the farthest point of the bottom terrace from the Miracle beach and farthest from other areas for the public. This area is circled on the map you will find in appendix 7.
16.- The mortars, including either aerial or aquatic fireworks, will be placed in such a way that the shells are fired either vertically or in the opposite direction from the public.
All in the info is to find in the Attachment!
